Convention & Meeting Planner
Request for Proposal
Meeting Planner Information
First Name: Last Name:
Title Association/Company
Description of Association/Company
Street Address City
State ZipCode
Country Phone Number
Fax Number E-Mail
Other Contacts at Association/Company
First Name: Last Name:
How many meetings / year? Name of  event open for bid?
Date of event: Expected attendance:
Total # of room nights: Total # suites needed:
Type of rooms needed:
        
Room night breakdown:
                  
Meeting Needs
D
a
y		 #
Rms		 Time Needed
M
T
W
Th
F
S
Sn
Meal Functions
Day Breaks
Mon
Tue
Wed
Thu
Fri
Sat
Sun

Off Site Programs
Description: Comments:
Former Meeting Sites:
Year: City: Host Hotel Room Nights
Future Meeting Sites:
Year: City: Host Hotel Room Nights:
When will the host selection be made?
What is the process for bidding?
Who makes the final decision?
First Name: Last Name:

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